Submissions

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Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
  • The entire submission (including abstract & figures/tables) is provided in ONE double-spaced Microsoft Word document.
  • The submission has been anonymized for peer review, as per the instructions in Ensuring a Blind Review
  • The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
  • All co-authors, including the faculty supervisor (if applicable) have reviewed the work and consent to its submission to Spectrum.
  • Unless otherwise specified, the author(s) guarantee that the submission is their original work. Permission has been granted for any third-party material (e.g. images, artwork, etc.) that is being published in connection with your submission.
  • The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines.

Author Guidelines

Deadline for Winter 2021 issue: December 1, 2020

Deadline for Fall 2021 issue: June 1, 2021

Detailed author guidelines (Revised for Fall 2020)

Please see the detailed author guidelines below, or click here to download the document as a PDF.

Editorial Policies:

What do we publish:

For journal aims & scope, a description of the types of work we publish, and who is eligible to publish in Spectrum, please see our About the Journal page.

Open Access policy:

Spectrum provides immediate open access to its content on the principle that making research freely available to the public supports greater global exchange of knowledge. Authors will never be charged to submit or publish a manuscript through Spectrum, and all articles will be published under Creative Commons licences. No subscription is required to access work published in Spectrum.

Author publication agreement:

By signing the Spectrum publication agreement (download here), authors agree to the following:

  • The work has not been previously published in any format;
  • Spectrum is granted the royalty-free right to publish and disseminate the work in current and future formats;
  • The work will be published in Spectrum under a Creative Commons licence. Spectrum encourages authors to publish the work under a Creative Commons Attribution 4.0 International licence (CC BY 4.0) that allows others to distribute, remix, tweak, and build upon the work, even commercially, as long as they credit the Author(s) for the original creation. Authors may however choose to have their work distributed under any of the Creative Commons licenses currently available by specifying their preferred licence in the publication agreement. A description of the Creative Commons licences is available here: https://creativecommons.org/licenses/
  • Authors retain their copyright, including the right to subsequently publish or disseminate their work elsewhere, provided that they make reasonable efforts to ensure that the publication in Spectrum is acknowledged.
  • Authors agree to determine, prior to publication, whether it is necessary to obtain permissions from any third party who hold rights with respect to any photographs, illustrations, drawings, text, or any other material (“third party work”) to be published in connection with your work. Copyright permission will not be necessary if the use is determined to be fair dealing, if the work is in the public domain, or if the rights-holder has granted a Creative Commons or similar licence.
  • All co-authors and investigators (e.g. faculty supervisors) with claims to the intellectual property have read and signed the agreement, thereby providing their consent for the submission to be published in Spectrum.
  • Unless otherwise specified, authors guarantee that all parts of the submission are the author’s original work. Submissions containing evidence of plagiarism will not be eligible for publication

General Author Guidelines:

Submissions not adhering to these guidelines will be returned to the author for revision.

Authorship:

Each submission must have a corresponding author, who is available throughout the submission and review process to respond to editorial or administrative inquiries from the journal. The corresponding author is also responsible for ensuring that all those who qualify for co-authorship are listed as such in the submission, and that all co-authors (including the faculty supervisor, if applicable) review and approve the final version of the submission for publication.

Spectrum strongly recommends that students discuss authorship decisions (e.g. who is to be a co-author, order of authorship) with their supervisor and potential co-authors prior to submission. If in doubt about whether a contribution qualifies for co-authorship, the Spectrum editorial board suggests consulting the following recommendations (from the International Committee of Medical Journal Editors):

http://www.icmje.org/recommendations/browse/roles-and-responsibilities/defining-the-role-of-authors-and-contributors.html

Accessibility:

Spectrum is an interdisciplinary journal intended for an interdisciplinary audience. Therefore, we encourage authors to submit work written at a level appropriate for readers in other disciplines. Technical language should be explained, and sufficient context should be provided so that the relevance of your research is clear to readers who may be new to your research area.

Language:

Submissions may be in English or French.

Length:

The maximum length of any text submission is 5000 words (including abstract, title, figure captions). The word limit does NOT include references.

Title:

All submissions must have a title (max 15 words) that must be descriptive of the work and is accessible to readers outside the discipline.

Abstract:

All submissions must have an abstract (max 250 words). An effective abstract answers the following questions:

    • What is the background/context for this research? (Why did you do it?)
    • What was the research question/hypothesis? (What did you do?)
    • What was your methodological approach? (How did you do it?)
    • What are the key results or findings from your research? (What did you learn?)
    • What is the significance or relevance of these findings? (What's important about it? Who can use it? What happens next?)

File format(s)

For peer-review purposes, please ensure your submission meets the following requirements:

  • Please submit the entire work (including the abstract, references, and all figures/tables) in one double-spaced Microsoft Word document.
  • Please ensure your submission is fully anonymized to ensure the authors’ identities are concealed from peer reviewers. Please see “Tips for Ensuring a Blind Review” for more information.
  • Please provide a word count on your submission.
  • Please insert page numbers in the bottom right corner of the page.
  • Please indicate the citation style used in the submission (see acceptable formats below).

For multimedia or other submission types not amenable to this format, please contact the editors at spectrum@ualberta.ca with a description of your submission and file type. The editorial team will then advise you on the best way to submit your work for review.

If your work is accepted for publication, we may request that figures and tables be provided as separate files for the production stage.

Citation Styles:

Spectrum strongly encourages the use of APA or MLA format. However, any of the following citation styles are acceptable, provided only ONE style is used throughout the submission:

      • Chicago
      • MLA
      • APA
      • CSE
    • Citation guides are available here: http://guides.library.ualberta.ca/citing
    • For electronic sources (e.g. websites), please provide the URL.
    • Where available, please ensure DOIs are provided for your references, noting the correct format:
      • Correct: https://doi.org/#####
      • Incorrect: doi: #####

Images:

  • When submitting images, please provide the highest-quality image possible (minimum 300dpi resolution).
  • For review purposes, all images should be included in numerical order at the end your Word document. If your work is accepted for publication, you may be asked to submit the original images as separate files.
  • All images must be numbered in the order in which they are referenced in the main text of the submission, and must include a descriptive caption.
  • For images of works of art, your descriptive caption should include: author name, title of work and year created, medium, dimensions, and date and location (incl. institution) of access.
  • Authors agree to determine, prior to publication, whether it is necessary to obtain permissions from any third party who holds rights with respect to any photographs, illustrations, drawings, text, or any other material (“third party work”) to be published in connection with your work. Copyright permission will not be necessary if the use is determined to be fair dealing, if the work is in the public domain, or if the rights-holder has granted a Creative Commons or similar licence. For any third party work included in your submission, please indicate in the caption whether permission is necessary, whether it has been granted, and details about what permissions have been granted.

Ethics approval (for research on humans or animals):

If your submission describes research on humans or animals, authors must provide a copy of their research ethics approval, and include a statement in their submission that indicates ethics approval has been obtained for the project.

Acknowledgements (for all non-author contributions):

Authors are encouraged to include an acknowledgements section to list any contributions that do not meet the criteria for co-authorship. Examples include acknowledging funding agencies or sponsors for their support, and acknowledging those who were involved in proofreading of the manuscript. Please note that Acknowledgements may be redacted from the submission prior to peer review in order to ensure anonymity of the submission.

Specific guidelines for creative works

Creative works do not necessarily adhere to the structure and format of a written article. Examples include but are not limited to music, video, visual art and design, curatorial projects, and creative writing. All creative works submissions must include:

Scholarly sidebar

(max 1000 words): provides an explanation of the creative component, addressing such questions as:

  • your rationale for choosing this topic
  • your creative influences
  • your choice of medium and how it helps express your intended messages
  • any research that went into the creation of the work, and how this affected your creative process
  • the relationship of your work to other scholarly and creative work

References

Acknowledgements

The creative work can be submitted in the following formats:

  • Music, Video, or Multimedia -- please contact the journal for advice specific to your submission
  • Images -- see image requirements above
  • Creative writing -- max 4000 words, not including 1000 word sidebar; may be multiple pieces (e.g. a collection of related poems).

How to submit your work:

All submissions must be submitted online through the Spectrum website.

For a tutorial on how to submit your files through the Open Journal System platform, please visit: https://openjournalsystems.com/ojs-3-user-guide/ (See Section 9: Authoring)

Please ensure that all authors on the submission are listed as contributors in the OJS Metadata form. All authors listed in OJS should receive email notification acknowledging the submission.

You will also be prompted to paste the title and a copy of your abstract into the OJS Metadata form. Please note that reviewers do not have access to the submission metadata, so you must also include this information in your Word document.

What happens after you submit:

Submission stage:

  • The Spectrum editorial board will do a preliminary review of your submission to ensure that the submission is complete, is an appropriate fit for the aims & scope of Spectrum, and is of sufficient quality to proceed to peer review.
  • If your submission meets these basic criteria, a corresponding editor will be assigned to handle your submission through the peer review process.

Review stage:

  • Peer reviewers will be recruited and assigned to your submission. Depending on the availability of reviewers, the peer review process may take (on average) about 5-7 weeks. Reviewers will provide feedback on the strengths and weaknesses of your submission, and provide a recommendation to the editors about whether the accept, decline, or request revisions on your submission.
  • Your corresponding editor will consolidate the information from all of the reviews, and take their feedback into account when making a final assessment of your submission. Based on the reviews, and in consultation with the Spectrum editorial board, the editor will then notify you of the editorial decision. There are typically four possible outcomes:
    • Accept - the editor will provide details about what minor revisions are necessary and provide a deadline for submitting your revisions (normally ~2 weeks).
    • Revisions Required - the editor will provide details about what revisions are necessary and provide a deadline for submitting your revisions (normally ~2 weeks). You will be asked to submit your revisions, along with an explanation of how you addressed any concerns from the reviewers. The editor will then record a final editorial decision.
    • Decline - the editor will provide feedback explaining why your submission was not accepted for publication at this time.
    • Revise & Resubmit - If there are major concerns with your submission that would require the submission to go through a new round of peer review, you may be asked to revise and resubmit for a future issue. Your submission would be treated as a “new” submission and would go through the peer review process again.

Copyediting stage: (Accepted submissions only)

  • Once you have submitted your revisions and they are accepted by the editor, your submission will be passed on to a copyeditor.
  • The copyeditor will review the submission for grammar, style, consistency, and formatting.
  • The copyeditor (or your corresponding editor) will notify you of any additional minor revisions that are necessary prior to publication, and will provide a deadline for submitting your copyedits (normally ~1 week).

Production stage: (Accepted submissions only)

  • Once you have provided a final, copyedited version of your submission, the editors will create a PDF proof of your submission, laid out in the Spectrum article template.
  • The PDF will be sent to you to proofread. This is the final opportunity for you to review and make corrections to your submission prior to publication. You will normally be asked to notify your editor of any required corrections within one week.
  • You will also be asked at this stage to review and sign the Spectrum publication agreement. All co-authors and your faculty supervisor (if applicable) must also sign the agreement. In the publication agreement, you must also designate the Creative Commons License you wish to assign to your submission.

Publication -- congratulations!

Still have questions?

Please feel free to contact the Spectrum team at spectrum@ualberta.ca if you have any questions about submitting your work.

Privacy Statement

The data collected from registered and non-registered users of this journal falls within the scope of the standard functioning of peer-reviewed journals. It includes information that makes communication possible for the editorial process; it is used to inform readers about the authorship and editing of content; it enables collecting aggregated data on readership behaviors, as well as tracking geopolitical and social elements of scholarly communication.

This journal’s editorial team and its hosting service, the University of Alberta Libraries, use this data to guide their work in publishing and improving this journal. Data that will assist in developing this publishing platform may be shared with its developer Public Knowledge Project in an anonymized and aggregated form, with appropriate exceptions such as article metrics. The data will not be sold by this journal, the University of Alberta Libraries, or PKP nor will it be used for purposes other than those stated here. The authors published in this journal are responsible for the human subject data included in the research reported here.

Those involved in editing this journal seek to be compliant with industry standards for data privacy, including the European Union’s General Data Protection Regulation (GDPR) provision for “data subject rights” that include (a) breach notification; (b) right of access; (c) the right to be forgotten; (d) data portability; and (e) privacy by design. The GDPR also allows for the recognition of “the public interest in the availability of the data,” which has a particular saliency for those involved in maintaining, with the greatest integrity possible, the public record of scholarly publishing.